Production, Logistics & Inventory Coordinator
Industry: Luxury Retail & Merchandising
Location: Dubai
Department: Supply Chain & Operations
Reporting To: Managing Directors
Employment Type: Full-time
Job Summary:
We are seeking a highly organized and detail-oriented Production, Logistics & Inventory Coordinator to support the end-to-end supply chain for a luxury retail and merchandising operation. This role is central to managing the production timelines, coordinating international logistics, and maintaining high-accuracy inventory control across multiple locations and collections. The ideal candidate will have experience in luxury goods or fashion, a strong appreciation for craftsmanship and detail, and a solid understanding of premium product flow from concept to store.
Key Responsibilities:Production Coordination
– Manage production timelines for seasonal and capsule collections across local and international ateliers and manufacturers.
– Coordinate with designers, product developers, and suppliers to ensure alignment with brand quality standards and critical deadlines.
– Monitor the status of production orders and proactively resolve delays or quality issues.
– Maintain detailed production trackers and support the timely delivery of samples and finished goods.
Luxury Logistics Management
– Oversee the movement of high-value goods from suppliers to distribution centers, retail locations, or clients.
– Liaise with premium logistics partners to ensure white-glove handling, customs clearance, and secure, on-time deliveries.
– Prepare and manage shipping documentation including invoices, packing lists, and Certificates of Origin as needed.
– Handle the logistics for seasonal launches, pop-ups, and exclusive client deliveries.
Inventory Management
– Maintain real-time, accurate inventory across warehouses, boutiques, and online platforms.
– Coordinate physical inventory counts and audits, investigating and reconciling variances.
– Analyze sell-through data and work closely with merchandising to optimize replenishment and allocation.
– Implement and improve inventory control procedures to minimize shrinkage and enhance efficiency.
Cross-Functional Support
– Collaborate closely with Merchandising, Buying, Retail, E-Commerce, and Finance teams to align operational execution with commercial goals.
– Support new store openings and seasonal retail campaigns with production and stock planning.
– Assist in reporting for internal reviews, vendor performance, and KPI tracking.
Qualifications & Experience:
– Bachelor’s degree in Supply Chain, Business, Fashion Merchandising, or a related field.
– 5+ years experience in a similar role within the luxury, fashion, or high-end retail industry.
– Familiarity with global sourcing, premium packaging, and brand presentation standards.
– Proficiency in inventory software and Excel.
– Working knowledge of international freight and customs regulations.
– Fluency in English (other languages a plus, especially French or Italian).
Preferred Attributes:
– Strong understanding of the luxury customer and brand experience expectations.
– Meticulous attention to detail with a passion for premium products and presentation.
– Ability to manage multiple product categories (e.g., apparel, accessories, homeware).
– Calm under pressure with excellent time management and communication skills.
– A proactive and collaborative mindset with a solutions-driven approach.
Job Type: Full-time