Job description
About Us
We are a purpose-driven wellness and personal development organization dedicated to hosting transformational experiences, retreats, and events that empower individuals and communities. As we grow, we are looking for a sharp, organized, and proactive Operations & Strategy Coordinator to work directly with our CEO and help us build systems, streamline operations, and support high-impact initiatives across the business.
About the Role
This is not your average admin or coordination job. You will be the CEO’s right hand—helping transform vision into action. From managing internal tools, to coordinating events and facilitator needs, to keeping key projects on track—your work will be essential to ensuring the company operates smoothly, scales effectively, and continues delivering powerful experiences to our community.
Key Responsibilities:
Operations & Systems Management:
- Set up and maintain internal organization platforms (Notion, Google Drive, task boards, etc.)
- Build efficient systems for file/document management, project tracking, and team workflows.
- Support the execution of business development, marketing, and operational initiatives.
Event & Logistics Coordination:
Liaise with event facilitators, retreat venues, vendors, and partners to ensure smooth execution.
Oversee timelines, communications, and logistics for events and workshops.
Support the planning and organization of internal and client-facing experiences.
CEO & Admin Support
Serve as a thought partner and project manager for the CEO’s strategic priorities.
Help organize and prepare documents, meeting notes, follow-ups, and key deliverables.
Keep the CEO organized and focused—act as a gatekeeper, planner, and facilitator.
Marketing & Communications Support
Coordinate with designers, marketers, and other freelancers to keep content and campaigns moving.
Track and follow up on business leads, client communications, and outreach.
What We’re Looking For
2–5 years of experience in operations, coordination, or executive support roles (wellness/startup experience a plus)
Highly organized and detail-oriented—loves systems, structure, and streamlining
Tech-savvy—confident with tools like Notion, Google Suite, Airtable, Slack, Canva, etc.
Strong communication and interpersonal skills—can manage multiple stakeholders with clarity and empathy
Comfortable in a dynamic, fast-paced environment where priorities can shift
Independent, self-motivated, and eager to grow with the business
Why Join Us?
Be part of a mission-led organization that makes a meaningful impact
Direct mentorship from the founder