Job Type: Full-time
Pay: AED6,000.00 – AED8,000.00 per month
About the Company
Fajr Interiors is a Dubai-based interior design and fit-out firm specializing in high-end residential and commercial spaces. We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations, client coordination, internal administration, and project support.
Role Overview
This role combines front desk responsibilities with project administration, acting as a central support function across all departments — design, procurement, site operations, and management. The Office Manager ensures that communication flows efficiently, documentation is well-managed, and the workplace runs smoothly.
Key Responsibilities: Front Desk & Client Support
- Welcome visitors and manage incoming calls, emails, and deliveries
- Schedule and confirm meetings, maintain a professional reception area
- Assist with basic client communication (e.g., sending presentations or meeting reminders)
Office & Administrative Management
- Manage office supplies, petty cash, and vendor coordination
- Organize physical and digital files for contracts, drawings, permits, and HR records
- Track renewal dates for licenses, visas, and authority approvals
- Oversee cleaners, pantry restocking, and maintenance coordination
Project Coordination Support
- Maintain logs of CVIs, signed approvals, consultant feedback, and authority permits
- Ensure internal project folders are up-to-date with documentation and approvals
- Coordinate meetings between departments (design, site, procurement)
- Assist with scheduling and documentation flow for project deliverables
Procurement & Vendor Support
- Follow up on delivery dates, quotation logs, and subcontractor paperwork
- Maintain updated vendor records (licenses, VAT, insurance)
- File POs and basic procurement records for internal tracking
HR & Internal Coordination
- Track employee attendance, annual leave, and document expiry (visa, passport)
- Assist with onboarding new hires and maintaining employee folders
- Organize small office events, birthdays, and team celebrations
Management Reporting Support
- Prepare weekly summaries of pending tasks and project admin status
- Follow up with internal teams on overdue or delayed items
- Assist in coordinating company-wide calendars, reminders, and timelines
Qualifications & Requirements
- Bachelor’s degree in Business Administration, HR, Design, or related field
- 2–4 years of experience in a similar role, preferably in an interior design or construction firm
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
- Professional and well-presented demeanor
- Ability to multitask and take initiative independently
Preferred Skills
- Familiarity with project documentation for interior fit-out
- Experience coordinating with suppliers and subcontractors
- Knowledge of DCD, DM, or TECOM authority requirements is a plus
- Basic knowledge of design tools like Canva, InDesign is a bonus (not mandatory)
What We Offer
- Salary: AED 6,000 – 8,000/month, based on experience
- Exposure to high-end interior projects
- Supportive and collaborative work culture
- Growth opportunities in project operations and business coordination
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor’s (Required)
Experience:
- management: 2 years (Required)
Language:
- Arabic (Preferred)
- Russian (Preferred)
Location:
- Dubai (Required)