Job Type: Full-time
Role Overview:
Edutech Labs FZE is seeking a dedicated and organized Admin Officer to support our day-to-day operations and ensure a welcoming and professional environment for both staff and visitors. This position plays a key role in front desk management, administrative coordination, and internal support across various departments.
Key Responsibilities:
· Perform and monitor daily bank transfers, ensuring timely and accurate execution of all payment transactions
· Track sales verification processes to ensure compliance with internal controls and reporting standards
· Provide support and assistance to the Verification Team and other relevant departments, facilitating smooth coordination and timely resolution of related tasks
· Manage and screen incoming communications, including phone calls, emails, messages, and courier deliveries, and direct them to the appropriate departments in a timely manner
· Monitor and maintain office inventory levels; coordinate with vendors for timely procurement of supplies and equipment to support uninterrupted operations
· Draft, format, and manage a range of official documents, correspondence, reports, and internal communications with a high level of accuracy and confidentiality
· Coordinate scheduling and logistics for internal and external meetings, appointments, and staff calendars, ensuring efficient use of time and resources
· Support HR and finance functions through accurate record-keeping, document filing, and timely data entry related to employee files, invoices, and administrative records
· Liaise with facility service providers and contractors to manage office upkeep, maintenance requests, and vendor relationships
· Maintain a clean, organized, and professional reception and common area environment in line with company standards
· Track and update staff attendance records, and assist in onboarding processes including document collection, orientation scheduling, and access setup for new hires
Requirements & Qualifications:
· Minimum of 2–3 years of proven experience in an administrative, receptionist, or front office support role
· Exceptional verbal and written communication skills in English; proficiency in Arabic is considered an advantage
· Strong command of Microsoft Office applications, including Excel, Word, and Outlook
· Professional appearance and conduct, with a customer-focused and service-oriented attitude
· Demonstrated ability to manage multiple tasks, prioritize workload, and work efficiently under minimal supervision
· Excellent organizational skills and attention to detail, with the ability to maintain accuracy in a fast-paced environment
· Bachelor’s degree or diploma in Business Administration, Office Management, or a related field is preferred
Working Hours:
- Days: Sunday to Friday
- Day Off: Saturday
- Time: 9:00 AM – 6:00 PM
Employee Benefits:
· Annual Air Ticket Allowance to the employee’s home country upon completion of one year of service
· Comprehensive Medical Insurance as per UAE regulatory standards
· UAE Employment Visa processing and renewal handled by the company
· Paid Annual Leave entitlement of 30 calendar days per year after completing 12 months of continuous service
· End of Service Gratuity in accordance with UAE Labour Law, calculated based on duration of service
· Public Holidays as declared by the UAE government
· Probation Period Benefits: All statutory entitlements apply during and after probation as outlined in the UAE Labour Law