Location: Dubai
Job Type: Full Time
Salary: 8,000
Job description
We are seeking a highly organized and proactive Administrative Assistant with proven experience in Dubai to join our team. The ideal candidate will have at least 2-5 years of hands-on experience in administration, accounting, bookkeeping, and visa processing. The role requires a professional who is detail-oriented, reliable, and capable of managing diverse administrative functions while supporting the day-to-day operations of the company.
Candidates must be based in Dubai and available to join immediately.
Key Responsibilities:
Administrative Tasks:
• Manage office correspondence (emails, phone calls, memos, letters).
• Maintain and organize filing systems (both electronic and paper).
• Handle scheduling, appointments, and meeting coordination.
• Manage office supplies inventory and liaise with vendors.
• Prepare reports, presentations, and documents as required.
• Support HR functions such as employee record-keeping and documentation.
• Ensure compliance with company policies and UAE labor laws.
What We Offer:
• Competitive salary package.
• Transportation to work location
• Growth and career development opportunities.
• Supportive work environment in a dynamic team.
Skills
Accounting & Bookkeeping:
• Process invoices, receipts, and expense reports.
• Handle petty cash and daily cash flow management.
• Assist in preparing monthly, quarterly, and yearly financial reports.
• Maintain accurate records of accounts payable and receivable.
• Reconcile bank statements and financial records.
• Support the finance department with audit requirements.
• Proficiency in accounting and bookkeeping software such as:
o QuickBooks, Zoho Books, or equivalent.
o MS Office Suite (Word, Excel, PowerPoint, Outlook).
Visa Processing & PRO Services:
• Handle all matters related to employee visas, work permits, Emirates ID, and medical tests.
• Submit and track visa applications through government portals (GDRFA, MOHRE, ICA).
• Maintain up-to-date knowledge of visa requirements and UAE labor regulations.
• Liaise with government authorities for approvals, renewals, and cancellations.
• Ensure timely processing of all documentation related to residency, visas, and labor cards.
• Prepare and maintain detailed visa status reports for employees.
Qualifications & Requirements:
• Currently based in Dubai with a valid UAE residency.
• Minimum 2-5 years of experience in administration, accounting, and visa processing in Dubai.
• Strong knowledge of UAE visa and immigration procedures.
• Excellent communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and accounting software.
• Ability to work independently and handle confidential information with integrity.
• Available to join immediately.