Job Type: Full-time
Pay: AED3,000.00 – AED4,000.00 per month
We are a dynamic Logistics C=company based in Jumeirah Lake Towers – JLT Dubai, seeking a smart and organized Receptionist to be the first point of contact for our clients.
Key Responsibilities include , but are not limited to , the following-
Ø Greet and welcome guests as soon as they arrive at the office.
Ø Entertaining every single guest politely.
Ø Answer, screen and forward incoming phone calls.
Ø Arrange meetings for managers with suppliers and customers & prepare meeting room.
Ø Maintained office inventory and ordered supplies in a timely manner.
Ø Performed general administrative duties, including petty cash.
Ø Handle employee related aspects such as visa processing, monitoring attendance, and annual leave applications and forwarding the reports to Account Department for every month.
Ø Responsible for opening and closing the location according to expectations of the management.
Ø Operate office machines such as photocopiers and scanners, voice mails systems and personal computer.
Ø Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
Ø Managed filing systems for electronic and hard copy documents to keep organized records.
Ø Maintain expiry dates sheet such as Employees Visa, Office renewal, P.O Box, Employees & Office Insurance, etc. and reports to Account Department.
Ø Ensure reception area is tidy and presentable, with all necessary stationery and material.
Ø Update calendars and schedule meetings
Ø Arrange travel and accommodations and prepare vouchers.
Ø Keep updated records of office expenses costs and prepare all petty cash expenses.
Ø Performs other duties as required and assigned by the manager
Ø Handling basic office duties, such as answering and routing phones, responding to emails, maintaining employee, financial, and client records, and data entry and reporting.
Ø Ensuring that the office is well-maintained, organized, and secure.
Ø Assisting with special projects, such as process improvements and budget development.
Ø Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
Ø Office Timing 09:00 a.m. to 06:00 p.m.
Ø Greet and welcome guests as soon as they arrive at the office.
Ø Arrange meetings for managers with suppliers and customers.
Ø Maintained office inventory and ordered supplies in a timely manner.
Ø Handle employee related aspects such as visa processing, monitoring attendance, and annual leave applications and forwarding the reports to Account Department for every month.
Ø Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
Ø Managed filing systems for electronic and hard copy documents to keep organized records.
Ø Maintain expiry dates sheet such as Employees Visa, Office renewal, P.O Box, employees & Office Insurance, etc. and reports to Account Department.
Ø Ensure reception area is tidy and presentable, with all necessary stationery and material.
Ø Update calendars and schedule meetings
Ø Arrange travel and accommodations and prepare vouchers.
Ø Coordinate operations by managing schedules, filing important documents and communicating relevant information
Ø Update to clients for current status of the orders.
Ø Coordinate to produce reports on progress within the department.
Ø Coordinate and monitor supply chain operations
Ø Coordinate logistics shipping lines according to availabilities and requirements
Ø Track the shipment of final products according to schedule.
Ø Prepare accurate reports for upper management.
Ø Facilitate the shipping of products from one destination to another.
Ø Continually reviews freight costs, transportation rates, to keep costs down where possible.
Ø Streamlines shipping and transportation processes.
Ø Performs other duties as required and assigned by the manager.