Job Title: Office Administrator
Location: Dubai, UAE
Must have 3-5 years of experience in the same position/role within the same organization.
About the Company:
A well-established international trading company with operations in the UAE and India is seeking a reliable and detail-oriented Office Administrator to support day-to-day administrative and operational functions. The company deals in industrial products and maintains high standards in compliance, documentation, and internal coordination.
Role Overview:
We’re looking for an organized and proactive Office Administrator to manage office coordination, basic financial tasks, and documentation processes. The ideal candidate should have experience handling administrative support in a structured environment and be familiar with UAE PRO processes and office systems.
Key Responsibilities:
- Oversee day-to-day office coordination, including vendor follow-ups, facility needs, and supplies
- Handle PRO-related paperwork, petty cash, and basic invoicing
- Assist with HR onboarding, travel bookings, and maintain inventory documentation
- Organize and maintain ISO-style filing systems for supplier contracts, certificates of conformity (CoCs), and import-related permits
- Liaise with internal departments to ensure smooth flow of documentation and administrative support
Requirements:
- Prior experience in an administrative or office coordination role in the UAE
- Familiarity with PRO procedures, petty cash handling, and basic accounting/invoicing
- Strong organizational skills and attention to detail, especially in document management
- Ability to support HR and logistics functions (onboarding, travel, inventory records)
- Proficiency in Microsoft Office (Excel, Word) and file management systems
- Good communication skills and a professional, team-oriented approach
What’s on Offer:
- A stable role with a reputable international trading firm
- Collaborative work culture with cross-functional exposure
- Opportunities to take ownership of key administrative functions
- Competitive salary and benefits